OFFICE OF THE MUNICIPAL MAYOR | Municipal Government of Paete

Service Category

Affidavit Of Loss / Joint Affidavit Of Late Or Delayed Registration Of Birth, Death And Marriage / Affidavit Of Consent To Use Property Without Rental, Bir Registration And Exception / Of Cohabitation / Article 34 / Of Two Adjoining Owner / Of Explanation (Correct Name, Place Of Birth, Birthdate, Gender, Of No Income, No Tenant, No Relative, Of The Same Name, Etc.) / Out Of Town Registration / Of Transfer Of Benefits / Of Heirs / Of Adjudication / Supplemental Report / Proof Of Employment / Of Scholarship And Others.

Service Information

Office or Division:	OFFICE OF THE MUNICIPAL MAYOR
Classification:	SIMPLE
Type of Transaction:	G2C – GOVERNMENT TO CITIZEN
Who may avail:	ALL
CHECKLIST OF REQUIREMENTS		WHERE TO SECURE
CEDULA		BARANGAY or TREASURY OFFICE OF LGU
OFFICIAL RECEIPT		TREASURY OFFICE OF LGU

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Secure and bring	1. State the
the necessary	necessary
requirements	requirements for
needed.	the Affidavit.
1.1 Present the
necessary				Kristine Kaye C.
documents			2 minutes	Dimatatac
needed in				(M.O. Clerk)
preparation of
affidavit such as
Passport No.,
Savings Account
No., PT No. of		P230.00
Loan Company, ID
No., Proof of
residency and
other documents
needed.
2. Pay the Affidavit fee at Treasury Office. Note: Affidavit fee is NOT required for indigents, Senior Citizens and Person with Disability in case of Affidavit of Loss.	2. Prepare the Affidavit and let the client review/peruse it for correction.		3 minutes	Kristine Kaye C. Dimatatac (M.O. Clerk)
3. After payment and review, the client will sign the Affidavit on top of his name	3. The LCE then sign the Affidavit after the review and signature of client.		2 minutes (Note: depending of the availability of LCE’s presence)	Hon. Ronald B. Cosico (Municipal Mayor)
	4. Dry seals the Affidavit on top of LCE signature.		15 seconds	Office of the Mayor Staff

2. ISSUANCE OF LETTER FOR THE USE OF PAETE TOWN PLAZA, AGARAO BASKETBALL COVERED COURT 1 AND 2, MUNICIPAL HALL 3^RD FLOOR (CULTURAL HERITAGE CENTER), AND LGU VEHICLES.

Office or Division:	OFFICE OF THE MUNICIPAL MAYOR
Classification:	SIMPLE
Type of Transaction:	G2C – GOVERNMENT TO CITIZEN
Who may avail:	ALL
CHECKLIST OF REQUIREMENTS		WHERE TO SECURE
REQUEST LETTER TO USE PLAZA, AGARAO, 3RD FLOOR, AND LGU VEHICLE.		PERSONAL
CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
File a request letter in duplicate stating the date and time of usage.Formal written request done in duplicate stating the date and time desired.	Check if there are available dates.Proceed if there are available dates. Give other options if not available.		5 minutes	Ruel M. Ramirez (M.O. Clerk) Kurt Ruszel B. Lopez (M.O. Clerk) Kathryn Kaisser B. Baltazar (M.O. Clerk)
2. Accepts and receives the letter to be presented to Plaza Caretaker/s and designated staff.	2. Prepare the necessary letter for the use of either Paete Town Plaza, Agarao Covered Court, 3rd floor, and vehicle.		5 minutes	Robert Adea (M.O. Staff) Rustum John Tatac (M.O. Staff) Roberto Vocalan (M.O. Staff) Ruel M. Ramirez (M.O. Clerk) Kurt Ruszel B. Lopez (M.O. Clerk) Kathryn Kaisser B. Baltazar (M.O. Clerk)

ASSISTING CLIENTS WITH THEIR CONCERNS AND LISTING AND SCHEDULING OF PATIENT’S CHECK-UP/OPERATION FOR EYE CATARACT.

Service Information

Office or Division:	OFFICE OF THE MUNICIPAL MAYOR
Classification:	SIMPLE
Type of Transaction:	G2C – GOVERNMENT TO CITIZEN
Who may avail:	ALL
CHECKLIST OF REQUIREMENTS		WHERE TO SECURE
PhilHealth ID and other supporting valid ID		PERSONAL


CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Go to the mayor’s	1. Listing of
office to set an	names of		5 minutes	Celina D.
appointment and	patients until			Baldemor
check the	quota is met (5			(M.O. Staff)
requirements. Client	persons).
must have a
PhilHealth ID Card.
2. Completion of	2. Submission		10 minutes	Celina D.
requirements given	of patients’			Baldemor
by M.O. Staff.	names to the			(M.O. Staff)
	Municipal
	Administrator
	to be forwarded
	to the hospital.
	3. Contact
	patient for their
	schedule
	confirmation
	and other
	necessary
	information
	about their

	check- up/operation. 4.Updates patient for the result of their check-up.
3. Go to the mayor’s	3. Entertain	2 minutes	Celina D. Baldemor
office and relay their	clients with		(M.O. Staff)
concerns to the M.O.	their requests
Staff.	and refer them
	to the person
	in charge of

4. MANAGEMENT OF INCOMING/OUTGOING COMMUNICATION RECEIVED AND LOGGED.

Service Information

Office or Division:	OFFICE OF THE MUNICIPAL MAYOR
Classification:	SIMPLE
Type of Transaction:	G2C – GOVERNMENT TO CITIZEN
Who may avail:	ALL
CHECKLIST OF REQUIREMENTS		WHERE TO SECURE
N/A		PERSONAL


CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
Submit the documents for signature, for approval, and for mayor’s copy.	Accept, received, and logged documents.Preparation for mayor’s signature.Distribution of documents/end orsements to designated departments.Outgoing communication distributed.	N/A	2 minutes	Chris Joy G. Africano (M.O. Clerk)
2. Submission of Solicitations.	2. Received and endorse to Mayor.		2 minutes	Chris Joy G. Africano (M.O. Clerk)
3. Visitors and constituents concerns for meetings and schedules.	3. Fully assisted and scheduled.		2 minutes	Chris Joy G. Africano (M.O. Clerk)
4. Simple letters requested.	4. Simple letters prepared within 10 minutes.		5 minutes	Chris Joy G. Africano (M.O. Clerk)
5. Transmittal of documents to Sangguniang Bayan.	5. Transmittal of documents to Sangguniang Bayan prepared within 10 minutes.		5 minutes	Chris Joy G. Africano (M.O. Clerk)

5. ISSUANCE OF BURIAL PERMIT AND CEMETERY CONDOMINIUM CONTRACT.

Office or Division:	OFFICE OF THE MUNICIPAL MAYOR
Classification:	SIMPLE
Type of Transaction:	G2C – GOVERNMENT TO CITIZEN
Who may avail:	ALL
CHECKLIST OF REQUIREMENTS		WHERE TO SECURE
DEATH CERTIFICATE (for Burial Permit)		FUNERAL SERVICE or MCR
CEDULA (for Condominium Contract)		BARANGAY or TREASURY OFFICE OF LGU
OFFICIAL RECEIPT		TREASURY OFFICE OF LGU
CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
Secure and bring the necessary requirements needed (Burial Permit).Present the necessary documents to receive a 2 copy of Forms of Burial Permit.Accomplished the form and have signed by Municipal Cemetery Caretaker for proof of available condominium for Clearing Officer signature.Present the Certificate of Death to Municipal Civil Registrar for registration.Send a copy of the form to the Office of the Mayor to be signed by the LCE.	1. State the necessary requirements for the Affidavit.	P50.00 for Burial Permit (Senior Citizen is entitled for free fee) and P200.00 for Condo Contract for 5 years	20 minutes	Kristine Kaye C. Dimatatac (M.O. Clerk) Aleson C. Isoreta (Municipal Cemetery Caretaker) and Jonathan T. Castillo (Treas. Office Clerk) Nenita B. Gajitos (MCR Officer)
2. Pay the Burial Permit and Condominium Contract fee at Treasury Office. Present the latest CTC of client for the contract.	2. Prepare the Contract for the client holding documents for 5 years.		3 minutes	Kristine Kaye C. Dimatatac (M.O. Clerk)
3. After payment and review, the client will sign the Affidavit on top of his name	3. The LCE then sign the Contract after the review and signature of client.		2 minutes (Note: depending of the availability of LCE’s presence)	Hon. Ronald B. Cosico (Municipal Mayor)

6. ISSUANCE OF MAYOR’S CLEARANCE / CERTIFICATE OF SCHOLARSHIP / OF GOOD MORAL CHARACTER / OF AUTHORIZATION / NO BUSINESS / OF RESIDENCY / JOB RECOMMENDATION AND OTHERS.

Service Information

Office or Division:	OFFICE OF THE MUNICIPAL MAYOR
Classification:	SIMPLE
Type of Transaction:	G2C – GOVERNMENT TO CITIZEN
Who may avail:	ALL
CHECKLIST OF REQUIREMENTS		WHERE TO SECURE
CEDULA		BARANGAY or TREASURY OFFICE OF LGU
OFFICIAL RECEIPT		TREASURY OFFICE OF LGU
DOCUMENTAY STAMP		ASSESSOR OFFICE OF LGU
CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
Secure and bring the necessary requirements needed.(for Certificate of Scholarship) Present the latest CTC of parent’s concern of their child application for scholarship	1. State the necessary requirements for the Certification needed.		5 minutes	Kristine Kaye C. Dimatatac (M.O. Clerk)
1.2 (for good moral and the rest stated above) Present the latest CTC and Doc Stamp of the applicant/s.		P75.00 (Student and Job seeker exempt fr om the fee)
2. Pay the necessary Permit fee at Treasury Office. Note: Fee is exempted for students and Job seeker as a simple act of assistance for them.	2. Prepare the necessary Certification or documents needed by the client.		5 minutes	Kristine Kaye C. Dimatatac (M.O. Clerk)
3. Present the Original Receipt for proof of payment to be attached in the certification. (if necessary)	3. The LCE then sign the Certification after the review and approval of client.		2 minutes (Note: depending of the availability of LCE’s presence)	Treasury Office
	4. Dry seals the Certification on top of the documentary stamp.		30 seconds	Office of the Mayor Staff

7. SCHEDULING OF APPOINTMENTS/MEETINGS WITH THE MUNICIPAL MAYOR

Service Information

Office or Division:	OFFICE OF THE MUNICIPAL MAYOR
Classification:	SIMPLE
Type of Transaction:	G2C – GOVERNMENT TO CITIZEN
Who may avail:	ALL
CHECKLIST OF REQUIREMENTS		WHERE TO SECURE
Request Letter		PERSONAL
Identification Card		Organization/Agency

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
Secure and bring the necessary requirements needed.Present a request Letter with the signature of the requestor and written under the person/organization ’s official header or address indicating purpose of the appointment or meeting.Latest and Valid Identification Card of the requestor/authorize d representativeAvailable Contact Numbers/Email	1. State the necessary requirements for the Certification needed.		2 minutes	Kristine Kaye C. Dimatatac (M.O. Clerk)
2. Submits the requirements to the assigned Clerk.	2. The clerk receives and verifies the submitted documents.		3 minutes	Kristine Kaye C. Dimatatac (M.O. Clerk)
3. Waits for the confirmation of the schedule.	The clerk endorses the request to the Municipal Mayor and checks the calendar of the availability of the schedule for the appointment/me eting.(If the Mayor is available) The clerk marks the Mayor’s calendar with the schedule. (If the Mayor is not available for the desired schedule) The clerk and the Mayor will reschedule the appointment to another agreed schedule between them.		5 minutes (depends on the availability of the Mayor)	Kristine Kaye C. Dimatatac (M.O. Clerk)
4. The client receives the confirmation of the schedule and appointment.	4. The clerk notifies the Mayor and the client of the confirmed schedule.		2 minutes	Kristine Kaye C. Dimatatac (M.O. Clerk)