FRONTLINE SERVICE: Processing of Disbursement Vouchers (DV)

CLIENTS: Suppliers / Contractors / Local Officials and Employees/ Barangay Officials

TIME	PROCEDURE	RESPONSIBLE PERSON
1. Forwarding of Documents Forward the DV Accompanied by Obligation Request duly signed by the concerned Department Head and Budget Officer. The receiving clerk with then stamp the date and time of receipts as well as to what fund it belongs and distribute the said DV to the concerned employee.	3 mins	Perpetua D. Rebenque Receiving Clerk
2. Processing of DV The Concerned Employee verifies the amount and the supporting documents, then compute and encode the necessary deductions, if any.	30 mins	Perpetua D. Rebenque Administrative Clerk
3. Pre-Audit of DV The Supervising Admin Officer will review/ verify all the documents attached to the DV and make sure that all documents required for the transactions are complete and duly signed and approved by the authorized officials/ employee.	15 mins	Perpetua D. Rebenque Administrative Clerk
4. Certification of DV The Municipal Accountant certifies the DV’s as to the validity and legality of the transactions.	15 mins	Charlyn D. Cajipe Accountant II/ OIC
5. Recording & Releasing of DV’s The Admin Clerk records the DV’s and forward it to the Treasurer’s Office for check issue.	2 mins	Charlyn D. Cajipe Accountant II/ OIC